Information About the Embassy of India, Bishkek Required Under Section 4(1)(B) of the RTI ACT, 2005

(i)

The particulars of its organization, functions and duties;

Embassy of India is headed by Ambassador and has the following Divisions:

I. Administration

II. Political

III. Consular, Passport & Visa

IV. Trade & Commerce

V. Press, Information & Culture

VI. Defence

Each Division is headed by a First/Second Secretary rank officer.

Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India Allocation of Business Rules and the Transaction of Business Rules.

The functions of the Embassy inter alia include political and economic cooperation, trade and investment promotion, scientific & technological cooperation, cultural interaction, press and media liaison, and consular operations including PIOs/ NRIs, in bilateral and multilateral contexts.

Key objective: Political and economic cooperation, trade and investment promotion,cultural interaction, press and media liaison, scientific cooperation, welfare of Indian community members.

(ii)

The powers and duties of its officers and employees;

General Administrative powers are derived from the IFS (PLCA) Rules as amended from time to time.

Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India Representatives Abroad.

Other powers are derived from the Passports Act of India. The Officers of the Embassy function under the guidance and supervision of the Ambassador.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken as per extant rules and guidelines, wherever applicable, and under the instructions and supervision of the Ambassador.

(iv)

The norms set by it for the discharge of its functions

Norms are set under the instructions and supervision of the Ambassador.

The functions of the Embassy inter alia include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison, scientific cooperation, welfare of Indian community etc.

Services offered: Consular, Passport and Visa services, responding to trade queries, promotion of BSM, exhibitions etc.

There are numerous procedures, guidelines and regulations applicable to different functions and services rendered by the Mission. Various forms and procedure to obtain the services have been given on the website of the Mission. There are various mechanism in place for the redressal of grievances including by directly contacting the Mission and/or through portals like MADAD etc.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS (PLCA) Rules and Annexes

Delegated Financial Powers of Government of India's Representatives abroad

Passports Act, 1967

Manual of Office Procedure

Other Central Government Rules and manuals published by Central Government.

(vi)

A statement of the categories of documents that are held by it or under its control;

Documents relating to India's external relations including bilateral joint statements, declarations, agreements and memoranda of understanding. Passport and consular services application forms

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

Embassy of India functions within the norms of India's foreign policy formulated by the Ministry of External Affairs. Policies are implemented by the Embassy under the guidance and supervision of the Ambassador.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

Embassy interacts regularly with representatives of think tanks, academic community and others.

If the item to be purchased cost more than INR 25,000/-, Mission constitutes a Local Purchase Committee (LPC) consisting of at least three Personnel from different Wings with approval of HOM. Thereafter, LPC surveys local market, take atleast 3-4 quotations and award the work to L1 after gauging competence of the Seller and quality of item to be purchased. After recommendation of LPC, the item is purchased with prior approval of HOM.

Meetings/ Minutes of meetings are not open to public.

(ix)

A directory of its officers and employees;

As given at Annexure-I

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

As given at Annexure -II

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

Budgetary allocation to Embassy of India, Bishkek by Ministry of External Affairs, New Delhi and Expenditure (Rupees)

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Embassy of India does not have any subsidy programme

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/ permits are granted by the Embassy.

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy website has the required information.

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The citizens can visit Embassy for obtaining information. The Embassy is open from 9:00 am to 5:30 pm, or 0900 hrs to 1730 hrs from Monday to Friday. The holidays observed by the Embassy are given on the website www.indembbishkek.gov.in

(xvi)

The names, designations and other particulars of the Central Public Information Officer;

Central Public Information Officers:

Col. Pankaj Sharma
Defence Attache
(Defence cooperation between India and the Kyrgyz Republic)
E-mail: da[dot]bishkek[at]mea[dot]gov[dot]in

Mr Shiv Mohan Singh
Second Secretary (Com & ITEC)/HOC
(Administration, Indian Technical & Economic Cooperation (ITEC), Commercial and Economic issues)
E-mail: hoc[dot]bishkek[at]mea[dot]gov[dot]in

Mr. Rajesh Kumar
Second Secretary (PIC & Pol)
(Political, Press, Information & Culture)
E-mail: pic[dot]bishkek[at]mea[dot]gov[dot]in

Ms. Rajni Verma
Second Secretary (Culture & ITEC)
(Indian Technical & Economic Cooperation (ITEC) and Cultural matters) Email:pic[dot]bishkek[at]mea[dot]gov[dot]in

Mr. Susmith V. Anand
Second Secretary (Cons)
(Consular, Passport, Visa, OCI, Education, and Community Affairs including students)
E-mail: cons1[dot]bishkek[at]mea[dot]gov[dot]in

(xvii)

Such other information as may be prescribed and thereafter updated every year.

The Embassy's website has information which is updated on a regular basis.

(xviii)

No. of employees against whom Disciplinary action has been proposed/taken

Nil

(xix)

Transfer policy and transfer orders

Transfers are done by the Ministry of External Affairs.

(xx)

Foreign and domestic Tours by Ministries and officials of the rank of Joint Secretary to the Government and as well as the heads of the Department.

Local tours by Ambassador :

i. Kant City: 06.04.2023 to 06.04.2023

ii. Osh City:19.06.2023 to 22.06.2023

iii. Asman City Issyk Kul: 28.06.2023 to 01.07.2023

iv.  Issyk Kul: 17.07.2023 to 18.07.2023

v.  Asman City Issyk Kul:     27.07.2023 to 30.07.2023

vi. Osh City: 30.08.2023 to 31.08.2023

vii. Cholpon Ata & Karakol: 12.11.2023 to 14.11.2023

(xxi)

Programmes to advance understanding of RTI

Ministry conducts sessions from time to time. DOPT publishes the RTI guidelines and circulates to all concerned.

(xxii)

CAG & PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

This is the domain of Ministry of External Affairs.

(xxiii)

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of.

Policy formulation lies with Ministry of External Affairs. This is the domain of Ministry of External Affairs (HQ).

(xxiv)

Are the details of policies/ decisions, which affect public, informed to them

Policy making lies with the Ministry of External Affairs. All policies and decisions concerning citizens are put in public domain through website and social media.

(xxv)

Dissemination of information widely and in such form and manner which is easily accessible to the Public.

Embassy of India gives wide publicity to all such matters concerning citizens through website and other social media platforms.

(xxvi)

Form of accessibility of information manual/handbook

Embassy of India does not maintain any such manual/handbook. The Information concerning functioning of Embassy of India and services provided is available on its website.

(xxvii)

Particulars of facilities available to citizen for obtaining information.

Citizens can avail consular and commercial services through electronic means, reception of the Embassy, Embassy's website and social handles of the Embassy. Information pertaining to Commerce, Consular and Cultural wings is also available in public domain. Working hours of the Embassy is from 09:00 hours to 17:30 hours. Embassy also maintains a 24 hours helpline for consular assistance. Contact details are available at our website.

All relevant rule books are in website of the Ministry of External Affairs.

(xxviii)

Grievance redressal mechanism

Grievances can be addressed by contacting this Embassy on telephone, email, post, MADAD portal, CPGRAM portals.

(xxix)

Details of applications received under RTI and information provided

In FY 2022-2023, total 23 applications and 1 appeal was received and responses sent to all the applications.

(xxx)

Replies to questions asked in the parliament

There are no parliament questions asked directly to the Mission.

(xxxi)

Name and details of (a) CPIOs and FAAs, (b) Earlier CPIO & FAAs from 1.1.2015

Current CPIOs

Col. Pankaj Sharma, Defence Attache

Mr Shiv Mohan Singh, Second Secretary (Com)/HOC

Mr. Rajesh Kumar, Second Secretary (PIC & Pol)

Ms. Rajni Verma, Second Secretary (Cul. & ITEC)

Mr. Susmith V. Anand, Second Secretary (Cons)

Current FAA:

Mr. Arun K. Chatterjee, Ambassador

Previous CPIOs

Mr. R. Narayanan, First Secretary

Mr. Kanti Raman, Second Secretary

Previous FAA

Mr. Alok A. Dimri, Ambassador

(xxxii)

Item/Information disclosed so that public have minimum resort to use of RTI Act to obtain information

Information is already disclosed in public domain. Number of RTI applications are minimal.

Mandatory disclosure of he requisite information in accordance with Section 4(1)(B) of the RTI Act, 2005 is displayed on this Embassy's website.

(xxxiii)

Guidelines for Indian Government Websites (GIGW) is followed.

Yes. Guidelines for Indian Government Websites (GIGW) is followed.